Rental Policies

Click HERE for LLLCF Rental Policies 2016

Rental Policies and General Information

  • All fees and use regulations are subject to change.
  • Rental agreements cannot be transferred, assigned, sublet or issued to minors.
  • Use of the facilities cannot interfere with regular County Library operations/programs.
  • Renter shall restrict all activities to the area(s) so designated.
  • Rental hours must include time for set up and clean up. The facility will not be made available prior to the rental start time for set up, caterers, bands or decorators.
  • Storage is not available either before or after an event. This includes food and beverages, decorations, equipment, rented tables, etc.
  • LLLCF has the right to review materials used to publicize events held at LLLC as well as proposed entertainment.
  • All decorations must be approved and flame retardant. Only blue painter tape or twine may be used to hang decorations/signage. The use of nails, tacks, staples, sticky tape, etc. are prohibited. Confetti, uncontained candles, aerosol streamers, sand, hay, etc. are prohibited.
  • Renter events will not be displayed on the Lafayette Library and Learning Center’s Calendar of Events. Renters may pay a fee to place an “ad” in the Foundation’s schedule of upcoming events e-blast “AdLib”.
  • Applicant shall exhibit no permanent signs on or adjacent to the building. Temporary portable signs may be exhibited during rental period with prior authorization.
  • Smoking is not permitted inside or outside the premises.
  • Rentals will not be allowed by any individual or group that discriminates because of race, religion, color, national origin.

Parking

The LLLCF has its own two story free parking garage with 76 parking spots. Street parking is limited to 2 hours except in the evenings and on Sundays. Because our lot fills up quickly, public transportation and carpooling is encouraged.

Directions

Click HERE for directions to the Lafayette Library and Learning Center

Deposits and Payments

  • Submit a rental agreement along with a $100 non-refundable deposit to confirm your reservation at the time of booking. Payment can be made with a Visa or MC by calling the Foundation Office (925) 283-6513 or by sending a check payable to LLLCF, 3491 Mt. Diablo Blvd. Su. 214, Lafayette, CA 94549
  • For rental charges of $100 or more, full payment is due 30 days prior to rental date. Charges of less than $100 or within 30 days of the booking period require payment in full.

Cancellations

  • Cancellations must be made in writing and any deposit paid will be forfeited.
  • Cancellations made less than 30 days in advance may be subject to loss of the entire rental fee.
  • In exceptional cases, the LLLCF reserves the right to reschedule, relocate or deny a request of a previously confirmed reservation.

Clean-Up

  • Renters are responsible for the set-up and removal of all decorations and outside equipment. Tables and chairs should be cleared and trash placed in the appropriate receptacles. Spills and stains should be cleaned from the floors. The kitchen area should be cleaned with all personal items removed. A $150 janitorial fee may be imposed when clean-up is not completed.
  • All property brought in by renters must be removed at the end of the rental period. We cannot guarantee the return of any items left behind.
  • For large parties or events, as determined by LLLCF, there is a $150 janitorial fee.

Responsibilities

  • Renters are solely responsible and answerable financially for any and all accidents or injuries to persons or property resulting from the use of Library facilities.
  • Renters shall be responsible for the control and supervision of all people in attendance during the usage of the facility and shall take care to see that no damage is done to the facility, and that everyone conducts him/herself in an orderly manner. If damages or behavior of the group warrant, a function may be stopped in progress, and renter may be denied further use of the facilities.
  • The facility staff is responsible for the facility and may request police assistance at any time to prevent abuse of privileges and to enforce facility rules and regulations.

Alcoholic Beverage Policy

Events where alcoholic beverages will be served, may require that a temporary liquor license be obtained in advance from the Alcoholic Beverage Control Board (ABC). This includes the direct exchange of money for beverages, purchase of tickets that may be exchanged for beverages, or purchase of a dinner or event ticket that includes the service of alcoholic beverages.
To obtain an ABC permit, renters are required to submit a Daily License Application/Authorization Form ABC-221 with signed approval from the LLLCF Executive Director and the Lafayette Police Department Chief. For more information regarding eligibility and requirements, and to download Form ABC-221, go to www.abc.ca.gov.

Security Deposit/Damages/Insurance

A security deposit of $500 may be required and is due no later than 30 days in advance. Charges for extra cleaning, damages to the facilities and/or furnishings and property and overtime fees will result in a deduction or forfeit of the deposit. Renters will be billed for any damages not covered by the deposit. If the property is not vacated by the end of the contractual period, the associated costs will be deducted from your security deposit.

When a certificate of insurance is required, obtain this from your insurance company naming the City of Lafayette, the Lafayette Library and Learning Center, and the Lafayette Library and Learning Center Foundation, and its employees and agents as additional insured for your event and indicating that your insurance coverage is primary. The amount of the insurance should be no less than $1 million.

Event Promotion

As an added service to renters looking for an additional avenue for marketing their events taking place at the Lafayette Library and Learning Center, the LLLC Foundation offers an advertiser section in the AdLib email newsletter that promotes upcoming Library and Foundation programs. More information on placing an ad is outlined on the downloadable Ad Spec sheet.